Any event you plan to host should be a memorable and fun one. When it comes to fundraising and charity events in specific, you have to make sure that people get the return for their money and they fully understand that they are there for an important cause. While you need to ensure that the the event is something they don’t forget, you also have to keep in mind that you need to pool in some donations simultaneously. We have come with some important tips that will help you host a very successful charity fundraising event
1. Coming up with a budget
This is the first step to hosting any event. As everyone has a limited budget allocated to the event they plan on organizing, it is highly important that all the potential costs be listed down so that you can take the appropriate measures in order to deal with them. When it comes to drafting a budget, it is also important that you overestimate the costs as opposed to underestimating them. This will allow for some wiggle room in case of any unforeseen circumstances.
This is also when you need to start considering sponsorship deals as this will make a huge difference for your fundraiser. In order to find sponsors, you should look into some of the contacts you already have and see who would be the most willing to become a sponsor.
2. Start planning beforehand
In order to execute a successful event, you need to give yourself ample time to plan everything. We recommend you start planning at least 5-5 months prior to the actual event. This may seem like very early in the beginning, but you will be thanking yourself once time passes by. This is because you will have an immense amount of things to do such as securing sponsorship deals, dealing with catering, booking vendors and so much more.
Once you have a good amount of planning time, you can make sure that everything is according to what you want. You can do this by doing some inspirational research online, and making guidelines and mood boards etc.
3. Deciding on the venue
Picking a great location will make or break your event. You need to decide on a number of factors before finalizing a location such as its accessibility, meaning are people able to get there or is it in the middle of nowhere, and the atmosphere which will set the mood for your charity fundraising
event. When choosing the location, you also have to make sure that it goes according to the theme and aesthetics of the event you had in mind, meaning they should complement each other
4. Assessing resources on hand
This is an imperative step because you really need to look into the resources that are accessible immediately. This means contacting the connections you have in the industry that will help you with the cause, and that you know you can count on.