When it comes to a business, there are a lot of things needed to ensure everything runs as smoothly as possible. Just like a car, a business requires a lot of well-oiled cogs to keep everything heading in the right direction.

One of the most important cogs in this machine is that of the company secretary. If you’ve been in business a while, you’ll already know this. If you haven’t, then it’s extremely important to know, as you don’t want to join the long list of business going out of business.

If you are a new business, you may not be able to hire one outright from the start. However, there are services out there, such as those provided by RSM International. These places outsource jobs such as this for your convenience and business needs.

But what makes this role so important? Let us break it down for you.

What They Do

When it comes down to it, the company secretaries hold an extremely important role, pivotal to ensuring that everything runs smoothly, when it comes to financial, legal and administrative organisation of a company. 

Because of this, it’s an absolute necessity that your company has one, otherwise, you could risk a lot of problems in ensuring the business operates smoothly on a daily basis.

Jobs that are often undertaken by a company secretary include:

Meeting Organisation: this one basically speaks for itself, but the secretaries organise the meetings. This will include everything from alerting everyone about the meeting, booking the rooms and printing the agenda.

Liaising: helping to streamline communication within a business, a company secretary will relay communications between the board, management and the remaining company employees.

Reports: from meetings to highly important policy changes, a company secretary will write up these reports, before distributing them to the relevant parties within the company.

Advising: as the secretary will be the specialist on company policy, legal matters and financial processes, the company secretary will be the person to turn to when it comes to general advice on what’s best for the business.

Policy Management: to ensure the best company policy, it is the company secretary’s job to oversee the creation and enforcement of the company policy.

Oversee Insurance: ensuring the health of employees and the business are highly important, which is why it is important to ensure both are ensured. The management of both the company and employee insurance falls to the secretary.

Organise Contracts: all contracts within the business are managed by the company secretary, which ensures that each one is accessible and understood by all parties.

Correspondence: from lawyers and insurers to the media, the company secretary will work on all correspondence to outside parties when it comes to the business.

As you can see, there are a lot of responsibilities that fall on this one job. This is why you need to ensure you’ve got the right person in place from the get-go, or you could run the risk of your business falling flat.