Quality systems act as the brake behind production processes in an enterprise. While production departments may focus solely on fast product creation and ensuring that the market has a steady supply, the quality management system ensures that every product is of a high standard. It also ensures full compliance with regulations imposed by the state regulatory bodies. 

The quality management systems are time-consuming, complex, and could result in costly errors. To increase efficiency and make the process quicker and more accurate, companies are adopting enterprise quality management software (EQMS) systems to stay ahead of the competition while staying on the right side of the law.

A Simple Definition

EQMS is a quality management platform integrated with the companies ERP to enable cross-functional communication and collaboration. It results in the production of quality products while maintaining stick adherence to regulations. 

EQMS enables enterprises to stay at the top with quality products by managing the organization’s documents and processes.

Qualities of an Enterprise Quality Management Software to Look Out For 

Different EQMS come with different capabilities depending on the vendor, but there are a few qualities you should never compromise on when making your selection.

1) Integrated Processes

The software should be capable of integrating processes and provide automation. For instance, a customer complaint process should combine with the corrective action process eliminating the need to execute these functions manually.

2) Suitability

The enterprise quality management software should be tailored to your industry and company size. As you get your quality management solution, check how well it fits with your company’s needs without the need for complex configuration.

3) Flexibility in Growth

Although you will need software that suits your company needs at the moment, it should be capable of growing with you. It means having the ability to secure larger files without experiencing hiccups or add users, and records without the need for further purchases.

4) User Friendliness

If using the interface of the EQMS is difficult for the staff in your company, it could do more harm than good. It can disrupt processes, cause non-compliance, and lead to incurring higher costs in training. Always request for a demo, and compare the interface on various softwares, choose one that is easy to learn, use, and adapt.

5) Monitoring and Management

The EQMS should issue alerts and notifications to users when tasks are due. It should have reporting capabilities, making it easy to create new reports and edit existing reports without interfering with the database. It should be capable of presenting a user’s work in a summarized screen and setting up measurements and KPI (Key Performance Indicators).

6) Meet Compliance Standards

A set of standards and requirements regulates most industries. Ensure that the EQMS has a built-in compliance that fits your business operations.  

Every company should invest in enterprise quality management software to achieve compliance while staying ahead of the competition. 

When making the purchase, request for a demo to test the interface and suitability for your individual company needs. The right EQMS should be capable of integrating processes and make the management of the quality system easy.