Do you consume more time just to find important files, notes, or stationery supplies? If yes, then you are losing valuable work productivity. But let us put your mind at ease because this blog is going to help you get back on track.
To achieve an organized workspace, you will only need simple planning, strong commitment, and consistency. Here is our list of ideal ways to keep an organized work area.
Using your vertical wall space can help you cut down your desk clutter. You can install shelves or get a hanging office organizer that can serve as décor and file storage. If you have some spare area, you can also place hanging plant pockets or amusing small frames. The latter suggestion is not essential in rearranging your office items, but it would make your desk look fresh and open.
Make Use of Whiteboard
A whiteboard is a must-have for your office organization. You can use this to list reminders from your most important tasks down to the least ones. Doing so will always keep you notified and focused on the necessary things to do for the day, week, or even month.
Plenty of Filing Drawers
Another helpful way to maintain an organized workspace is to have many filing drawers installed under your desk. This can easily help you store many hard document copies and other stationery supplies without cluttering your office.
Furthermore, it would be great to get custom drawers for your workspace. If you wish to get high-quality drawers that will last you a lifetime, look for good drawer fixtures. You can check drawer slides from RMG in bulk available at reasonable prices.
Place Small Items on Trays
Small items cause a lot of clutter on your desk and drawer. What you can do is put them in a tray with dividers to segregate and contain them easily. Some prefer their little knick-knacks hidden in drawers, but others like them placed on top of their desks to have easy access whenever needed.
Improve Your Filing System
There is no right or wrong way when it comes to improving a filing system, as long as it can be maintained and complements the manner of your work. You can file your paper documents alphabetically, by clients, by projects, or other systems that work for you. The same goes for electronic document filing.
Ensure that you regularly sort and purge soft and hard copies to keep clutter from piling. Also, it is recommended to keep your most recent and important documents in a separate pile for easy access. You can archive older records in bank boxes or perhaps invest in a digital scanner to store records electronically.
Have a Good Labeler
Opt for a label maker that is easy and simple to use. Devote some of your time to label file cabinets, baskets, bins, and drawers. Not only will they indicate where things are, but they will also assist others who may need to find, use, or put something in your workspace.
Leave Some Empty Space
This organizing method may look different for everyone. But:
Keeping one file holder empty means a secure spot for any incoming new project.
Leaving one desk drawer empty can be a temporary placeholder of an ongoing project that does not have any designated spot yet in your sorted documents.
Using this method can guarantee that new things will not pile at your workspace. Especially during your busiest times.
Get Yourself with Only One Stash Tray
Place a wire tray or basket as a stash spot on your desk top. This is useful to contain things that need to be set aside if you are in the middle of a task. Then, you can just go back to them once you are no longer busy. For instance, notes or files that need to be addressed within the day.
Clear Your Desk Everyday
Indeed, this step is obvious. Clearing your desk surface can only take less than five minutes a day. This may seem a small task, but being consistent and making it a habit is huge. Committing to an organized and clear desk today can set for a more productive work tomorrow.
Be a Minimalist
Most of us are guilty of buying many office items like pens, markers, clips, and paper supplies, but are those always getting used? For sure, you are only using one or two markers or the same paper clips whenever you start working. So what about all the other supplies? Giving away or throwing all your extra items may be disheartening, but simplifying your choices will result in a clutter-free working area.
Following all the guidelines above will produce a good outcome both for your working habit and workspace discipline. Committing to an organized office and being consistent about it may be challenging. Still, you will surely get the hang of it until it feels like it is part of your daily routine.
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